What Information Should I Provide for an Event Coordination Quote?
Event details, staffing, vendors, guest flow, and responsibilities are needed before scope and pricing can be confirmed.
Beyond the Destination Tours
Last Update há um mês
Provide as much of the following as possible:
- event type and purpose;
- date and alternate date;
- location and venue status;
- expected attendance;
- age range;
- accessibility needs;
- event hours;
- setup and teardown hours;
- rehearsal date;
- budget priorities;
- existing vendors;
- vendor and contracting authority;
- catering and dietary needs;
- alcohol service;
- transportation;
- lodging;
- registration;
- speakers or entertainment;
- A/V and staging;
- signage;
- invitations and RSVP process;
- staffing and volunteers;
- security;
- weather or indoor backup;
- gifts, sponsors, VIPs, or clergy;
- run-of-show needs;
- reporting structure;
- post-event duties.
One person should not be assumed to cover incompatible simultaneous duties in different places.
Submit the event: https://beyondthedestination.com/get-your-quote.html